3 Tips For Virtually Onboarding New Employees

Jul 20, 2020

virtually onboarding new employeesMany businesses have adjusted to the new ways of hiring employees during the pandemic. Even as some areas begin to open up more, employers are still looking to conduct certain tasks remotely when possible. Our partners at isolved, our human capital management solution, offer these three tips for virtually onboarding new employees that will ensure they still have an optimal experience.

The onboarding process is critical for each new hire’s experience with your company.

Effective onboarding means new employees will be able to start in their new role comfortably and confidently. Plus, a positive experience throughout the process promotes retention. In fact, people who have a bad new-hire experience are twice as likely to look for other career opportunities in the near future, according to Digitate.

With so much riding on the onboarding experience, it’s critical that companies get it right. As virtual onboarding becomes more prevalent, this new format presents unique challenges.

Here are three things to consider when creating a virtual onboarding program:

1. Provide all necessary technology in advance

Virtual onboarding requires some forethought to make sure new hires have their laptops, headsets, and other necessary equipment in their hands on their start date. To arrange this, take note of shipping schedules and non-delivery days.

You’ll also need to ensure employees will be able to install any necessary software or access important systems. Prior to their start date, send instructions to new hires’ personal email addresses explaining how to log into new laptops and secure networks, HR Daily Advisor recommended.

To help new hires download and set up needed software correctly, arrange one-on-one phone sessions with each new employee, LinkedIn advised in an article.

2. Promote engagement in each session

New hires have many activities they need to carry out, such as filling out paperwork, enrolling in benefits, and learning about the systems they’ll be using in their role. The risk of burnout is all too real if these activities are crammed into overwhelming sessions.

To promote engagement in each session, take a few considerations into account:

Time length

Some sessions will require several hours to review all the necessary information, while others can be fairly quick and informal. Keep a good balance in the types of sessions scheduled for each day.

Number of sessions per day

The environment during a virtual onboarding session may be very different than in-person programs, as everyone’s home lives can bring unique challenges. Spacing sessions out over a longer period of time can help keep employees focused and engaged, LinkedIn explained in the same article.

Repetitive activities

Keep your onboarding program as streamlined and efficient as possible. Reducing the number of activities required can keep new hires excited about starting their role.

3. Give them a schedule

Onboarding for a new job can feel like a whirlwind, even when done in person. Providing a planned schedule of events, including details about what each session will cover and what is expected from new hires, can help the onboarding process feel less stressful.

Additionally, there may be recurring meetings new hires are expected to attend, such as team meetings or weekly stand-up sessions. Add new hires to these events promptly so they have information about them well in advance. If they need to know any details about what to expect or bring to these meetings, let them know.

Your onboarding process will set the tone of the organization and your new hire’s role on the team. Make sure to follow these helpful steps to maintain a consistent and engaging experience for each person you bring on virtually.

GTM makes it easy to onboard new hires through isolved. New employees enter information directly into the database, avoiding multiple data entry and eliminating paperwork. Plus it’s easy to implement, collect, track, and store all forms and documents. Watch this helpful video to learn more, then request a free quote to see how it can help your business.

Free Guide to Help Recruit and Retain Employees

Companies of all sizes are experiencing a lot of recruitment and retention challenges in the employment landscape, and a better employee experience is one of the best ways to attract talent and keep workforces happy. Our guide to the Biggest HR Trends shows you the information you need to make smart HR decisions to grow your company and improve your employee experience this year.

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