What do New York Employers Need to Know About Marijuana Legalization?

New York has passed an expansive law to legalize recreational cannabis (a.k.a. marijuana). The law called the Marihuana Regulation and Tax Act includes strong employment protections for off-duty use, effective immediately. Here is what New York employers should know about marijuana legalization.

The law adds cannabis to New York’s existing lawful off-duty conduct law but carves out a few exceptions. As a refresher, the lawful off-duty conduct law prohibits discrimination against an applicant or employee for engaging in activities or consuming products that are legal, as long as they do so off duty and off the employer’s premises. As a result, employers can’t refuse to hire an applicant or discipline or terminate an employee because they use cannabis outside of work unless one of the following exceptions applies:

• The employee is impaired by cannabis during work (see below);
• The employer would violate federal law or lose a federal contract or federal funding; or
• The employer’s action is required by federal or state law or mandate

To be considered impaired by cannabis during work, an employee has to show “specific articulable symptoms” that either negatively affect their work performance or interfere with the employer’s ability to provide a safe workplace. This means that minor physical symptoms (such as bloodshot eyes) are likely not grounds for adverse action if the employee’s job is not safety-sensitive.

Note that while medical cannabis patients were already protected by state disability discrimination law, these more expansive protections apply to them as well.

Since marijuana is only legal in New York for those 21 and older, employees who are under 21 do not have these employment protections.

Action Items

Employers should review their drug policies and testing procedures and modify them as needed to ensure compliance with the new law. Employers should no longer test applicants for THC (the psychoactive ingredient in cannabis) unless they are required to do so under a different law, a federal contract, or a federal grant. Likewise, if an employer becomes aware of an applicant or employee’s off-duty use, they must refrain from taking action unless one of the exceptions applies.

When new laws are enacted or regulations change that impact employees, it’s critical to update your employee handbook to ensure that your staff is informed of their rights and benefits. Handbooks can be complex and time-consuming to create – GTM’s HR services can help customize a handbook for your organization to keep you in compliance. Request more information about our handbook service.