518-373-4111
In previous years, the only quarterly report that employers in New York State were required to file was state unemployment information. In an effort to reduce claims of fraud, there are new wage reporting requirements for New York employers, which now mandate that employers report employee gross wage and withholding information on a quarterly basis. This new rule took effect on January 1, 2019, with the first filings due April 30, 2019.
According to the New York State Department of Taxation and Finance, employers must report for each quarter the amount of gross wages and tax withheld in:
- columns d and e of your NYS-45 Part C or NYS-45 ATT return; or
- fields available in the Wage Reporting Upload (NYS-45-ATT) application.
The amounts you report are only applicable to the amounts you paid and withheld for the quarter you’re reporting for.
Note: If you do not report wages in column c (do not pay UI Remuneration), and only report annual amounts for Gross Wages and Tax Withheld in columns d and e, you must now file quarterly if payments are made quarterly. This includes withholding on pension and annuity payments you made throughout the year.
The fourth quarter is no longer a cumulative total for the year. The fourth quarter amounts you report are only applicable to the amounts you paid and withheld in the fourth quarter.
For tax year 2018 returns and prior, employers should continue to report cumulative annual amounts for gross wages and tax withheld (columns d and e) on your fourth quarter return.
Don’t want this new responsibility for running and filing quarterly reports? Any mistakes or forgetting to report could mean penalties. Let GTM handle it so you can focus on growing your business. Request a free quote today.
