Employee Presented Expired Identity Document? Time to Update Their Form I-9

Jul 13, 2022 | COVID-19, GTM Blog, Labor Laws

The U.S. Department of Homeland Security has ended its COVID-19 Temporary Policy for List B Identity Documents. That means if your employee presented an expired List B document between May 1, 2020, and April 30, 2022, you are required to update their Form I-9 by July 31.

On May 1, 2022, the U.S. Department of Homeland Security (DHS) ended its COVID-19 Temporary Policy for List B Identity Documents.

As a result, household employers are no longer allowed to accept expired List B documents when a worker fills out Form I-9.

In addition, if an employee presented an expired List B document between May 1, 2020, and April 30, 2022, employers are required to update their Form I-9 by July 31, 2022.

About the COVID-19 Temporary Policy

DHS issued the temporary policy in response to the challenges many individuals experienced with renewing List B documents during the COVID-19 pandemic.

Now that document-issuing agencies have reopened and provide alternatives to in-person renewals, the DHS has ended this flexibility. Household employers will now need to update Form I-9 for employees who used expired documents from List B.

Learn more about the COVID-19 Temporary Policy and what it means for household employers.

Required Form I-9 updates

Household employers must use the “Additional Information” field in the form’s Section 2 to enter the title, issuing authority, number, and expiration date of the unexpired document. Employees may present a renewed List B document, a different List B document or a document from List A. Household employers must also initial and date these changes.

No action is required for employees who used expired List B documents if:

They are no longer employed; or
The List B document was auto-extended by the issuing authority (the document is considered unexpired when presented).

GTM can help

GTM Payroll’s online, self-onboarding walks your new hire seamlessly through the employee setup process meaning less work for you tracking down paper documents and fewer mistakes that can slow things down. It’s just another way that GTM Payroll Services makes nanny payroll and taxes easy for you. Through automatic payroll processing with direct deposit and tax withholdings calculated for you, payday is a breeze. And we take care of remitting your employment taxes. To learn more or to sign up, call (800) 929-9213 or schedule time with a household employment expert.