covid-19 resources

COVID-19 Resources for Household Employers

The impact of the COVID-19 pandemic is being felt across the country. Several pieces of federal legislation – including a new stimulus package – have been enacted, additional guidance seems to be released daily, and many families with household employees are scrambling to keep up with relevant information. This page serves as a hub for COVID-19 resources for household employers with links to articles and websites to help you stay compliant and ensure the safety of your family and your employees.

Check back for updates as we will continue to monitor the crisis and post new developments here.

Federal Regulations

New Stimulus Package (2021)

A new stimulus package was signed into law during the last week of December. There are four key provisions that household employers need to be aware of including voluntary paid sick leave and updates to dependent care FSAs.

The IRS has allowed more flexibility in Dependent Care FSAs and how they are used to help families pay for childcare.

Filing Your 2020 Taxes

The 2020 version of Schedule H – where household employers report their nanny taxes when filing their personal tax returns – will reconcile any FFCRA paid leave you provided to your employees as well as your employer tax credits.

Household employers are required to report the amount of qualified paid sick and family leave wages paid to their workers under the FFCRA on Form W-2.

Filing your nanny taxes in 2021 – here’s what you need to know if employed someone to work in your home last year and how to file your nanny taxes in 2021.

Families First Coronavirus Response Act (FFCRA)

Note: The FFCRA expired on December 31, 2020. However, the parameters around qualified reasons for paid leave, the amount of leave available, and how much pay an employee can receive apply to the voluntary paid leave in the new stimulus package.

The Families First Coronavirus Response Act was signed into law on March 18. Read the details about what it means for household employers and their employees.

FFCRA Tax Credits for Families – how household employers can take advantage of tax credits offered through the Families First Coronavirus Response Act.

DOL Issues Guidance on FFCRA – The U.S. Department of Labor issued guidance that clarified some questions around FFCRA. Additional guidance here and revised regulations here.

Employee Paid Leave Rights – a breakdown of paid leave available to employees and the qualifying reasons for taking leave.

Employee Rights Under FFCRA (PDF) – details the paid sick leave and expanded family and medical leave under the FFCRA. This should be posted by all employers.

FFCRA: Questions and Answers (PDF) – questions and answers provided by the US Department of Labor.

FFCRA – What if? (PDF) – This helpful chart outlines many scenarios about how the FFCRA’s paid leave benefits can be used and why.

FFCRA Paid Leave Flow Chart (PDF) – Is your employee eligible for paid leave? If so, how much time can they take? How much should they be paid? This flow chart will help you easily determine employee benefits and employer responsibilities.

Employee Paid Sick Leave Request Form (for non-GTM clients) – employers intending to claim a tax credit for payment of sick leave or FMLA leave pursuant to the FFCRA must have specific documentation from employees supporting their eligibility for such benefits. For GTM clients, this form is part of your employee’s time card. Call client support at (800) 929-9213 for assistance.

Determining Your FFCRA Eligibility – this online tool from the US Department of Labor will help workers determine whether they qualify for paid leave under FFCRA.

CARES Act

Note: The CARES Act expired on December 31, 2020. However, direct payments and expanded unemployment benefits – while not as robust as what was available through the CARES Act – are included in the new stimulus package.

Coronavirus Stimulus Direct Payments – get answers to some frequently asked questions on the coronavirus stimulus payments that many Americans will receive.

Expanded Unemployment Benefits – under the CARES Act, expanded unemployment insurance coverage may be available to eligible individuals for a number of reasons related to the COVID-19 pandemic.

Small Business Administration Paycheck Protection Program – household employers are not eligible for a loan from the SBA to help cover their nanny payroll.

Unemployment Benefits for Coronavirus Under the CARES Act (PDF) – become familiar with the expanded benefits available under the CARES Act and advise any employees who may qualify for them to apply through the labor agency in your state.

How to Make a Tax-Free Payment Towards Your Nanny’s Student Loans – The CARES Act temporarily adds qualified student loan payments as acceptable tax-free contributions to education-related employee benefits. Originally set to expire on December 31, 2020, the stimulus package extends this provision through 2025.

State Regulations

Find links to your state’s labor department or other government agencies handling the impact of COVID-19.

State-by-state child care actions in response to COVID-19.

Quarantine, Isolation, and Stay at Home Orders: What These Terms Mean and Why They’re Different – these terms are often interchanged, which can cause confusion. Here’s why it’s important to know the differences.

Federal and State COVID-19 Resources

Federal and State COVID-19 Resources – materials (including information from the CDC and DOL) to help you stay on top of employee concerns as well as state-by-state links to helpful resources.

Unemployment Insurance

What Should You Do if You Get an Unemployment Notice? – Here’s what to do as a household employer with answers to common questions.

Nannies Filing for Unemployment – discusses whether nannies should file for unemployment insurance benefits if they can’t work due to the coronavirus pandemic.

A State-by-State Guide to Getting Pandemic Unemployment Assistance Benefits – Money has created a guide to navigating every state’s PUA application process.

Managing Household Employees

Can You Require Your Nanny to Get a COVID-19 Vaccination? – The simple answer is yes. But there are some other considerations to make as you determine a course of action.

How to Prepare for Flu Season during the Pandemic – Here are some preventative actions to help keep your family and nanny healthy and protected during flu season.

Do You Share the Same Risk Tolerance as Your Nanny – Make sure you and your caregiver have a similar COVID-19 risk tolerance to avoid any potential safety issues during their employment.

A Family’s Guide to Nanny-Supervised Online Learning – If you’ve asked your nanny to supervise your child’s online learning, it’s important to set expectations, clarify responsibilities, and revise your work agreement.

How to Set Up Your Multi-Family Learning Pod the Right Way – Families should take the time to understand the tax and legal aspects of jointly hiring a private teacher.

9 Steps to Conducting Virtual Interviews when Hiring a Nanny – Virtual interviews can help you see all qualified applicants and limit in-person exposure to COVID-19.

9 Qualities to Look for in a Teacher for Your Learning Pod – If you’re considering a learning pod or home education for your children, hiring the right teacher is critically important.

8 Questions You May Have about Learning Pods and Microschools – Get answers to these newest ways to care for and educate your children.

How to Safely Bring Back or Hire a Housekeeper During the Pandemic – Here are some steps to follow when hiring and employing a housekeeper.

Creating a Return to Work Plan for Your Nanny – Before asking your nanny to come back to work (or hiring a new one), thoughtfully construct a return to work plan to keep everyone healthy and safe after the pandemic.

Screening Employee Temperature Upon Return to Work (PDF) – Even with an OK to return to work, that doesn’t ensure the coronavirus won’t continue to spread. Can you take an employee’s temperature as a precaution upon returning to work?

FAQs: Employing Household Workers During and After the COVID-19 Pandemic – if you plan to have an employee in your home during or after the COVID-19 pandemic, you may have health and safety concerns.

Helpful Tips When Employing a Nanny During the Pandemic – If you’re considering bringing back or employing a nanny for the first time, follow these four tips to help create a safe work environment for your caregiver.

How to Successfully Work from Home with a Nanny – With the proper planning and good communication, you can create a successful work-from-home situation that benefits you, your children, and your nanny.

COVID-19 Scenarios and Benefits Available to Your Nanny – With new laws in effect that provide paid sick and family leave as well as expanded unemployment benefits to many employees, here is what may apply to your nanny.

Top 10 Questions from Household Employers During the COVID-19 Pandemic – we answer some popular household employer questions to bring some clarity around household employment, give you some confidence, and help you make smart decisions.

Is a Nanny Share the Right Childcare Choice for You During the Pandemic? – Forming a nanny share could be a way to reduce the costs of private, in-home care while also providing a safer environment than a daycare center.

Paying Your Nanny During COVID-19 – a look at different scenarios for families in determining whether to keep paying their nanny if they aren’t working during the health crisis.

Best Practices for Household Employers During COVID-19 – a discussion of questions to consider and practices to implement as you navigate this situation with your employee.

Employee Compensation and Benefits During Closures and Furloughs (PDF) – a summary of the issues that employers may encounter when terminating or suspending employment due to COVID-19.

Keeping Your Family and Home Safe

How to Talk to Your Children about Going to School During the Pandemic – Here’s how you can help your children make sense of what they hear in a way that’s honest, accurate, and minimizes anxiety and fear.

Keeping Your Household Safe as Children Return to In-Person School During the Pandemic – Here’s how to protect your children and family members during the health crisis.

Cleaning and Disinfecting Your Home During the COVID-19 Pandemic – Regular cleaning and disinfecting of your home can slow the spread of the coronavirus.

How to Help Your Child Wear a Mask During the Pandemic – While it may be hard for a child to put on a mask, it’s an important way to help slow the spread of the coronavirus.

Center for Disease Control and Prevention (CDC) Links

Household Payroll Services

GTM Payroll Services is monitoring developments with the COVID-19 pandemic and taking all necessary precautions to help ensure the safety of our clients, employees, and community. Payroll companies have been designated as essential services and are not subject to closure. Learn more about our business continuity plan.

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Questions about nanny tax or payroll? Our household employment experts can help. Talk to an expert today or schedule a complimentary, no-obligation phone consultation.

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