Tax Forms & Calendar for Household Payroll

Nanny/Domestic Employee Tax Forms

Federal Withholding W-4
IRS Withholding Calculator (Calculate Federal Income Tax Withholding)
How Do I Adjust My Tax Withholding?
Department of Justice Employment Eligibility Verification Form - Form I-9 (with Instructions)
W7 Form - Application for IRS Individual Taxpayer Identification Number (TIN)
Social Security Numbers for Non Citizens

*The information contained within is designed to give the user general guidelines on the subject of household employer tax forms. Tax laws can vary considerably from different tax payers based on the circumstances and the state of residency. This information is not designed to serve as legal, accounting or tax advice. GTM encourages you to consult with a competent tax advisor concerning specific matters before making any decisions. GTM does not accept any responsibility for positions taken by taxpayers for any interpretations on the information found within.

Household Employer Tax Calendar

Use this Household Employer Tax Calendar to stay on top of important tax deadlines, including when quarterly unemployment, state, and estimated federal taxes, among others, are due.

Month Date Event
JANUARY 15th 4th Quarter (Prior Year) Federal Estimated Taxes Due (Form 1040-ES)
  31st 4th Quarter (Prior Year) State Income Taxes Due
  31st 4th Quarter (Prior Year) Unemployment Taxes Due
  31st W-2 form(s) mailed to employee(s) and W-3 and W-2 forms for the Prior Year to be filed with the Social Security Administration
FEBRUARY   No Deadlines
MARCH   No Deadlines
APRIL 15th 1st Quarter Federal Estimated Taxes Due (1040-ES)
  15th Federal (Prior Year) Schedule H of Form Due with 1040
  30th 1st Quarter State Income Taxes Due
  30th 1st Quarter State Unemployment Taxes Due
MAY   No Deadlines
JUNE 15th 2nd Quarter Federal Estimated Taxes Due (1040-ES)
JULY 31st 2nd Quarter State Income Taxes Due
  31st 2nd Quarter State Unemployment Taxes Due
AUGUST   No Deadlines
SEPTEMBER 15th 3rd Quarter Federal Estimated Taxes Due (1040-ES)
OCTOBER 31st 3rd Quarter State Income Taxes Due
  31st 3rd Quarter State Unemployment Taxes Due
NOVEMBER   No Deadlines
DECEMBER   No Deadlines

Download the IRS Federal Tax Calendar, Publication 509.

Government Websites

The U.S. government provides useful information for household employers on the following websites:

Department of Labor / Wage and Hour Division
State Minimum Wage Guide

Department of Labor / U.S. Bureau of Labor Statistics
Contacts for State UI Tax Information and Assistance

Department of Homeland Security / U.S. Citizenship and Immigration Services
Information on Work Permits

 

 

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