Nanny Tax Forms

Nanny Tax Forms for Household Employees

Form W-4: Employee’s Withholding Certificate
IRS Tax Withholding Estimator
Tax Withholding for Individuals
USCIS Form I-9
Form W-7: Application for IRS Individual Taxpayer Identification Number (for individuals who are not U.S. citizens or permanent residents)
Social Security Numbers for Noncitizens

*The information contained within is designed to give the user general guidelines on the subject of household employer tax forms. Tax laws can vary considerably from different taxpayers based on the circumstances and the state of residency. This information is not designed to serve as legal, accounting, or tax advice. GTM encourages you to consult with a competent tax advisor concerning specific matters before making any decisions. GTM does not accept any responsibility for positions taken by taxpayers for any interpretations of the information found within.

Nanny Tax Calendar for Household Employers

Use this nanny tax calendar for household employers to stay on top of important tax deadlines, including when quarterly unemployment, state, and estimated federal taxes, among others, are due.

Month Date Event
JANUARY 15th 4th Quarter (Prior Year) Federal Estimated Taxes Due (Form 1040-ES)
  31st 4th Quarter (Prior Year) State Income Taxes Due
  31st 4th Quarter (Prior Year) Unemployment Taxes Due
  31st W-2 form(s) mailed to employee(s); and W-3 and W-2 forms for the Prior Year to be filed with the Social Security Administration
FEBRUARY   No Deadlines
MARCH   No Deadlines
APRIL 15th 1st Quarter Federal Estimated Taxes Due (1040-ES)
  15th Federal (Prior Year) Schedule H Due with Form 1040
  30th 1st Quarter State Income Taxes Due
  30th 1st Quarter State Unemployment Taxes Due
MAY   No Deadlines
JUNE 15th 2nd Quarter Federal Estimated Taxes Due (1040-ES)
JULY 31st 2nd Quarter State Income Taxes Due
  31st 2nd Quarter State Unemployment Taxes Due
AUGUST   No Deadlines
SEPTEMBER 15th 3rd Quarter Federal Estimated Taxes Due (1040-ES)
OCTOBER 31st 3rd Quarter State Income Taxes Due
  31st 3rd Quarter State Unemployment Taxes Due
NOVEMBER   No Deadlines
DECEMBER   No Deadlines

Download the IRS Federal Tax Calendar, Publication 509.

Government Websites

The U.S. government provides useful information for household employers on the following websites:

Department of Labor / Wage and Hour Division

Wages and the Fair Labor Standards Act

State Labor Offices

Department of Labor / Employment & Training Administration

Contacts for State UI Tax Information and Assistance

Department of Homeland Security / U.S. Citizenship and Immigration Services

Application for Employment Authorization



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