Tax Forms & Calendar for Household Payroll

Listed below are required household employer tax forms as well as those for nannies and other domestic employees. To view some these forms you may need Adobe Acrobat. If you need Adobe Acrobat, click here.

Household Employer Tax Forms

Form SS4 - Application for Federal Employer Identification Number

Form 2441- Child & Dependent Care Expenses- File with Personal Federal 1040 Return

Form 2441- Child & Dependent Care Expenses Instructions

Form W-10 - Dependent care Provider's Identification and Certification - Do not file this with tax return

Publication 503 - Child & Dependent Care Expenses Instructions

Form 1040ES - Estimated Tax Payments for Individuals (with Instructions)

Form SS8 - Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding (with Instructions)

Form 8821 - Tax Information Authorization

Publication 926 - Household Employer's Tax Guide

New York State Publication 27: Guide for Household Employers

Employers Handbook for completing I-9 (US Citizenship & Immigration Publication M-274)

Nanny/Domestic Employee Tax Forms

Federal Withholding W-4

IRS Withholding Calculator (Calculate Federal Income Tax Withholding)

How Do I Adjust My Tax Withholding?

Department of Justice Employment Eligibility Verification Form - Form I-9 (with Instructions)

W7 Form - Application for IRS Individual Taxpayer Identification Number (TIN)

Social Security Numbers for Non Citizens

*The information contained within is designed to give the user general guidelines on the subject of household employer tax forms. Tax laws can vary considerably from different tax payers based on the circumstances and the state of residency. This information is not designed to serve as legal, accounting or tax advice. GTM encourages you to consult with a competent tax advisor concerning specific matters before making any decisions. GTM does not accept any responsibility for positions taken by taxpayers for any interpretations on the information found within.

Household Employer Tax Calendar

Use this Household Employer Tax Calendar to stay on top of important tax deadlines, including when quarterly unemployment, state, and estimated federal taxes, among others, are due.

Month	Date	Event
JANUARY	15th	4th Quarter (Prior Year) Federal Estimated Taxes Due (Form 1040-ES)
	31st	4th Quarter (Prior Year) State Income Taxes Due
	31st	4th Quarter (Prior Year) Unemployment Taxes Due
	31st	W-2 form(s) mailed to employee(s) and W-3 and W-2 forms for the Prior Year to be filed with the Social Security Administration
FEBRUARY		No Deadlines
MARCH		No Deadlines
APRIL	15th	1st Quarter Federal Estimated Taxes Due (1040-ES)
	15th	Federal (Prior Year) Schedule H of Form Due with 1040
	30th	1st Quarter State Income Taxes Due
	30th	1st Quarter State Unemployment Taxes Due
MAY		No Deadlines
JUNE	15th	2nd Quarter Federal Estimated Taxes Due (1040-ES)
JULY	31st	2nd Quarter State Income Taxes Due
	31st	2nd Quarter State Unemployment Taxes Due
AUGUST		No Deadlines
SEPTEMBER	15th	3rd Quarter Federal Estimated Taxes Due (1040-ES)
OCTOBER	31st	3rd Quarter State Income Taxes Due
	31st	3rd Quarter State Unemployment Taxes Due
NOVEMBER		No Deadlines
DECEMBER		No Deadlines