Nanny Tax Forms

Here are the nanny tax forms for household employers as well as nannies and other domestic employees. To view some of these nanny tax forms you may need Adobe Acrobat.

Nanny Tax Forms for Household Employers

Publication 926: Household Employer's Tax Guide

Form SS4: Application for Federal Employer Identification Number

Schedule H: Household Employment Taxes (file with personal federal tax return)

Instructions for Schedule H

Form 2441: Child & Dependent Care Expenses (file with personal federal tax return)

Instructions for Form 2441

Publication 503: Child & Dependent Care Expenses Instructions

Form W-2: Wage and Tax Statement

Form W-3: Transmittal of Wage and Tax Statements (filed with the Social Security Administration)

General Instructions for Forms W-2 and W-3

Form W-10: Dependent Care Provider's Identification and Certification (do not file with your tax return)

Form 1040-ES: Estimated Tax Payments for Individuals (with Instructions)

Form SS8: Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding (with Instructions)

Form 8821: Tax Information Authorization

New York State Publication 27: Guide for Household Employers

Employers Handbook for Completing Form I-9 (US Citizenship & Immigration Publication M-274)

Nanny Tax Forms for Household Employees

Form W-4: Employee’s Withholding Certificate

IRS Tax Withholding Estimator

Tax Withholding for Individuals

USCIS Form I-9

Form W-7: Application for IRS Individual Taxpayer Identification Number (for individuals who are not U.S. citizens or permanent residents)

Social Security Numbers for Noncitizens

*The information contained within is designed to give the user general guidelines on the subject of household employer tax forms. Tax laws can vary considerably from different taxpayers based on the circumstances and the state of residency. This information is not designed to serve as legal, accounting, or tax advice. GTM encourages you to consult with a competent tax advisor concerning specific matters before making any decisions. GTM does not accept any responsibility for positions taken by taxpayers for any interpretations of the information found within.

Nanny Tax Calendar for Household Employers

Use this nanny tax calendar for household employers to stay on top of important tax deadlines, including when quarterly unemployment, state, and estimated federal taxes, among others, are due.

Month	Date	Event
JANUARY	15th	4th Quarter (Prior Year) Federal Estimated Taxes Due (Form 1040-ES)
	31st	4th Quarter (Prior Year) State Income Taxes Due
	31st	4th Quarter (Prior Year) Unemployment Taxes Due
	31st	W-2 form(s) mailed to employee(s); and W-3 and W-2 forms for the Prior Year to be filed with the Social Security Administration
FEBRUARY		No Deadlines
MARCH		No Deadlines
APRIL	15th	1st Quarter Federal Estimated Taxes Due (1040-ES)
	15th	Federal (Prior Year) Schedule H Due with Form 1040
	30th	1st Quarter State Income Taxes Due
	30th	1st Quarter State Unemployment Taxes Due
MAY		No Deadlines
JUNE	15th	2nd Quarter Federal Estimated Taxes Due (1040-ES)
JULY	31st	2nd Quarter State Income Taxes Due
	31st	2nd Quarter State Unemployment Taxes Due
AUGUST		No Deadlines
SEPTEMBER	15th	3rd Quarter Federal Estimated Taxes Due (1040-ES)
OCTOBER	31st	3rd Quarter State Income Taxes Due
	31st	3rd Quarter State Unemployment Taxes Due
NOVEMBER		No Deadlines
DECEMBER		No Deadlines