{"id":4979,"date":"2014-09-03T11:24:44","date_gmt":"2014-09-03T15:24:44","guid":{"rendered":"http:\/\/gtm.com\/household\/?p=4979"},"modified":"2016-02-24T14:54:38","modified_gmt":"2016-02-24T19:54:38","slug":"employee-changing-name","status":"publish","type":"post","link":"https:\/\/gtm.com\/household\/employee-changing-name\/","title":{"rendered":"Employee Changing Name?"},"content":{"rendered":"

\"employeeQuestion: If your nanny or other household employee gets married and asks you to start issuing paychecks in their married name, what are your record-keeping responsibilities?<\/strong><\/em><\/p>\n

When an employee officially changes their name for marriage or any reason, the employee needs to:<\/p>\n

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  1. Present you with a new signed Social Security card<\/a>, issued in the correct name. Make a copy of this for your payroll records.<\/li>\n
  2. Fill out a new W-4 Form<\/a>, reflecting the change in name, marital status and withholding allowances.<\/li>\n<\/ol>\n

    It is the employee’s responsibility to provide this information before a paycheck can be issued in their new name. This ensures that taxes are properly credited to the employee’s account, and that quarterly and year-end reports match the records of the Social Security Administration and the IRS.<\/p>\n

    A newly married employee may also want to make beneficiary changes on a life insurance plan<\/a> and may need to fill out an enrollment change form to add the spouse to a health insurance plan<\/a>. You can also remind them to notify the following organizations of a name change:<\/p>\n