{"id":23226,"date":"2020-05-15T08:39:04","date_gmt":"2020-05-15T12:39:04","guid":{"rendered":"https:\/\/gtm.com\/household\/?p=23226"},"modified":"2020-08-10T15:24:36","modified_gmt":"2020-08-10T19:24:36","slug":"form-i9-document-verification","status":"publish","type":"post","link":"https:\/\/gtm.com\/household\/form-i9-document-verification\/","title":{"rendered":"Household Employers Have Form I-9 Flexibility in Document Verification"},"content":{"rendered":"<div id=\"attachment_23227\" style=\"width: 1034px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-23227\" class=\"size-large wp-image-23227\" src=\"https:\/\/gtm.com\/household\/wp-content\/uploads\/form-i-9-document-verification-1024x576.jpg\" alt=\"form i9 document verification\" width=\"1024\" height=\"576\" srcset=\"https:\/\/gtm.com\/household\/wp-content\/uploads\/form-i-9-document-verification-1024x576.jpg 1024w, https:\/\/gtm.com\/household\/wp-content\/uploads\/form-i-9-document-verification-980x551.jpg 980w, https:\/\/gtm.com\/household\/wp-content\/uploads\/form-i-9-document-verification-480x270.jpg 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" \/><p id=\"caption-attachment-23227\" class=\"wp-caption-text\">With COVID-19 restrictions in place across the U.S., the Department of Homeland Security is allowing employers to accept a new worker&#8217;s expired documents for Form I-9 identity verification purposes. Here&#8217;s what household employers need to know.<\/p><\/div>\n<p>For families hiring someone to work in their home, <a href=\"https:\/\/www.uscis.gov\/i-9\" target=\"_blank\" rel=\"noopener noreferrer\">Form I-9<\/a> is an important part of the process. It verifies the identity of the employee and their authorization to work in the United States.<\/p>\n<p>With many areas are under stay-at-home orders due to COVID-19 and restricted online renewal services, your new employee may experience challenges renewing a state driver\u2019s license, a state ID card, or other Form I-9 identity documents (List B).<\/p>\n<p>Considering these circumstances, the <a href=\"https:\/\/www.dhs.gov\/\" target=\"_blank\" rel=\"noopener noreferrer\">Department of Homeland Security (DHS)<\/a> is issuing a temporary policy regarding expired List B identity documents used to complete Form I-9.<\/p>\n<p>Beginning on May 1, identity documents found in List B set to expire on or after March 1, 2020, and not otherwise extended by the issuing authority, may be treated the same as if the employee presented a valid receipt for an acceptable document for Form I-9 purposes.<\/p>\n<p><a href=\"https:\/\/gtm.com\/household\/new-version-form-i9\/\">Make sure you are using the most current version of Form I-9<\/a>.<\/p>\n<p><strong>When your employee provides an acceptable expired List B document that has not been extended by the issuing authority you should:<\/strong><\/p>\n<ul>\n<li>Record the document information in Section 2 under List B, as applicable; and,<\/li>\n<li>Enter the word \u201cCOVID-19\u201d in the Additional Information Field<\/li>\n<\/ul>\n<p>Within 90 days after DHS\u2019s termination of this temporary policy, the employee will be required to present a valid unexpired document to replace the expired document presented when they were initially hired.<\/p>\n<p>It is best if the employee can present the replacement of the actual document that was expired, but if necessary, the employee may choose to present a different List A or List B document or documents and record the new document information in the Additional Information Field.<\/p>\n<p><strong>When the employee later presents an unexpired document, in Section 2 Additional Information field, you should:<\/strong><\/p>\n<ul>\n<li>Record the number and other required document information from the actual document presented;<\/li>\n<li>Initial and date the change<\/li>\n<\/ul>\n<p><strong>Procedure for List B Documents extended by an Issuing Authority<\/strong><\/p>\n<p>If the employee\u2019s List B identity document expired on or after March 1, 2020, and the issuing authority has extended the document expiration date due to COVID-19, the document is acceptable as a List B document for Form I-9 (not as a receipt) during the extension timeframe specified by the issuing authority.<\/p>\n<p><strong>When your employee provides an acceptable expired List B document that has been extended by the issuing authority you should:<\/strong><\/p>\n<ul>\n<li>Enter the document\u2019s expiration date in Section 2; and,<\/li>\n<li>Enter \u201cCOVID-19 EXT\u201d in the Additional Information Field<\/li>\n<\/ul>\n<p>Employers may also attach a copy of a webpage or other notice indicating that the issuing authority has extended the documents. Employers can confirm that their state has auto-extended the expiration date of state IDs and driver\u2019s licenses by checking the state Motor Vehicle Administration or Department of Motor Vehicles\u2019 website.<\/p>\n<p><em>Note: For extended documents, the employee is not required to later present a valid unexpired List B document.<\/em><\/p>\n<h2>GTM can help<\/h2>\n<p>For clients of GTM Payroll Services, call client support at (800) 929-9213 for any assistance with hiring a new employee. Not a client yet? Call (800) 929-9213 and get a complimentary, no-obligation consultation with a household employment expert. Find out how we make the hiring process easy for families as well as manage your household payroll and tax obligations.<\/p>\n<h2>Hiring a nanny?<\/h2>\n<p>Download Your Guide to Hiring a Nanny. In this guide, we lay out the steps on how to hire a nanny the right way and maintain a strong relationship with your employee.<br \/>\n<script src=\"\/\/app-abd.marketo.com\/js\/forms2\/js\/forms2.min.js\"><\/script><\/p>\n<form id=\"mktoForm_1783\"><\/form>\n<p><script>MktoForms2.loadForm(\"\/\/app-abd.marketo.com\", \"963-ZNS-159\", 1783);<\/script><\/p>\n","protected":false},"excerpt":{"rendered":"<p>With COVID-19 restrictions in place across the U.S., the Department of Homeland Security is allowing employers to accept a new worker&#8217;s expired documents for Form I-9 identity verification purposes. Here&#8217;s what household employers need to know.<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[76,367],"tags":[356,357,383,155],"class_list":["post-23226","post","type-post","status-publish","format-standard","hentry","category-hiring-an-employee","category-covid-19","tag-coronavirus","tag-covid-19","tag-form-1-9","tag-hiring-process"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>DHS Eases Form I-9 Document Verification due to COVID-19<\/title>\n<meta name=\"description\" content=\"With COVID-19 restrictions in place across the U.S., DHS is allowing employers to accept expired documents for Form I-9 identity verification purposes.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gtm.com\/household\/form-i9-document-verification\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"DHS Eases Form I-9 Document Verification due to COVID-19\" \/>\n<meta property=\"og:description\" content=\"With COVID-19 restrictions in place across the U.S., DHS is allowing employers to accept expired documents for Form I-9 identity verification purposes.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gtm.com\/household\/form-i9-document-verification\/\" \/>\n<meta property=\"og:site_name\" content=\"GTM Household\" \/>\n<meta property=\"article:published_time\" content=\"2020-05-15T12:39:04+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-08-10T19:24:36+00:00\" \/>\n<meta property=\"og:image\" 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