{"id":4238,"date":"2016-12-19T09:10:21","date_gmt":"2016-12-19T14:10:21","guid":{"rendered":"https:\/\/gtm.com\/business\/?p=4238"},"modified":"2024-08-30T11:14:12","modified_gmt":"2024-08-30T15:14:12","slug":"effective-communication-through-company-organization","status":"publish","type":"post","link":"https:\/\/gtm.com\/business\/effective-communication-through-company-organization\/","title":{"rendered":"Effective Communication Through Company Organization"},"content":{"rendered":"

\"effectiveCompanies need fuel to move forward just as cars do. The fuel for companies is information. Decisions must be made based on what\u2019s happening inside and outside the company. If information isn\u2019t getting to where it needs to go, then those decisions cannot be made or made well. Solutions can\u2019t be proposed and tested if problems aren\u2019t brought to the right party\u2019s attention. And often one department can\u2019t do its job if it\u2019s unaware of what\u2019s happening in another department. Effective communication through company organization ensures that the right hand always knows what the left hand is doing and is\u00a0operating with the same information.<\/p>\n

Unfortunately, it doesn\u2019t suffice to tell everyone to talk to each other and share information. Structural groundwork must be laid to establish clear channels of communication. Fortunately, you don\u2019t need to reinvent the wheel. There are several effective company structures that, when implemented correctly, will help information flow from department to department or person to person. The trick is determining which one would work best for your company.<\/p>\n

The functional structure is the most common of the bunch. In this hierarchical structure, the head of each functional area reports directly to the CEO. Picture a pyramid or family tree. As its name implies, this arrangement groups employees and operations into functional units (sales, marketing, HR, etc.). With its clear, vertical lines of communication, the functional structure keeps the CEO apprised of problems and developments in each department, enabling centralized decision-making.<\/p>\n

Horizontal communication (department-to-department) isn\u2019t stressed as much in this structure, so it\u2019s important for companies that use this arrangement to establish effective ways for functional areas to communicate with one another and be aware of what everyone is doing. The CEO can help with this endeavor by providing everyone with regular summaries of what\u2019s happening in each department.<\/p>\n

The functional structure will not work well for every company. Businesses with separate product lines or distinct sets of customers may want a product-based structure instead. In this arrangement, the company is divided into separate product lines, each with its own functional divisions. The division has information flow up and down through each product line, but not so much among them.<\/p>\n

There are other divisional structures to consider. Larger companies with operations in different regions, countries, markets, or industries will often use a geographical or other decentralized structure based on whichever divisions make the most sense. The various divisions each report to the CEO, but the depth and breadth of operations makes it necessary for VPs or other leaders to make major decisions for their division.<\/p>\n

No matter what structure you use, it helps to chart the reporting channels so everyone can see how information flows throughout the company. The key is to keep it simple. The purpose of the chart is to give everyone a bird\u2019s-eye view of the place each unit has in the company so they can easily and clearly see the paths of communication and lines of reporting.<\/p>\n

A chart, however, is only a means to an end. The important thing is to have an organizational structure that makes sense for the type of company you have \u2013 one that effectively and efficiently gets information where it needs to go.<\/p>\n

For more information on how GTM helps businesses with all HR issues, contact us<\/a> at (518) 373-4111.<\/p>\n","protected":false},"excerpt":{"rendered":"

Decisions must be made based on what\u2019s happening inside and outside the company. If information isn\u2019t getting to where it needs to go, then those decisions cannot be made or made well. Effective communication through company organization ensures that information effectively and efficiently gets where it needs to go.<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[266],"tags":[91,16,92],"post_folder":[],"class_list":["post-4238","post","type-post","status-publish","format-standard","hentry","category-consulting-services","tag-communication","tag-employees","tag-organization"],"_links":{"self":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts\/4238","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/comments?post=4238"}],"version-history":[{"count":2,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts\/4238\/revisions"}],"predecessor-version":[{"id":9674,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts\/4238\/revisions\/9674"}],"wp:attachment":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/media?parent=4238"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/categories?post=4238"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/tags?post=4238"},{"taxonomy":"post_folder","embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/post_folder?post=4238"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}