![\"reasons](\"https:\/\/gtm.com\/business\/wp-content\/uploads\/Handbook-300x230.png\")
Employers must establish fair personnel practices and policies, and apply them equally to all staff. Providing each employee with an employee handbook that explains the workplace\u2019s rules, practices, and policies is a necessity, and presents clear advantages to the employer. An employee handbook lets employees know what the rules and practices are within the business. Here are eight reasons to have an employee handbook:<\/p>\n
1) Introduces Employees to the Organization\u2019s Culture, Mission, and Values<\/span> 2) Communicates to Employees What is Expected of Them<\/span> 3) Educates Employees About What They Can Expect From Management and Leadership<\/span> 4) Helps Ensure Key Company Policies are Clearly and Consistently Communicated<\/span> 5) Showcases the Benefits the Organization Offers<\/span> 6) Ensures Compliance with Federal and State Laws<\/span> 7) Helps Defend Against Employee Claims<\/span> 8) Lets Employees Know Where to Turn for Help<\/span> Learn more about how GTM’s HR professionals can help your business, including customized employee handbooks<\/a>. Contact us<\/a> today!<\/p>\n","protected":false},"excerpt":{"rendered":" Employers must establish fair personnel practices and policies, and apply them equally to all staff. Providing each employee with an employee handbook that explains the workplace\u2019s rules, practices, and policies is a necessity, and presents clear advantages to the employer. An employee handbook lets employees know what the rules and practices are within the business. […]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[266],"tags":[5,32,16,18,25,19,10],"post_folder":[],"class_list":["post-2163","post","type-post","status-publish","format-standard","hentry","category-consulting-services","tag-department-of-labor","tag-eeoc","tag-employees","tag-employer-policies","tag-hiring","tag-human-resources","tag-small-business"],"_links":{"self":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts\/2163","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/comments?post=2163"}],"version-history":[{"count":1,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts\/2163\/revisions"}],"predecessor-version":[{"id":9512,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/posts\/2163\/revisions\/9512"}],"wp:attachment":[{"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/media?parent=2163"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/categories?post=2163"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/tags?post=2163"},{"taxonomy":"post_folder","embeddable":true,"href":"https:\/\/gtm.com\/business\/wp-json\/wp\/v2\/post_folder?post=2163"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nPerhaps the most important aspect of your Employee Handbook is the introduction of new employees to your corporate culture and how they will fit in. This helps to foster a sense of pride and belonging, which studies show will help employees become more productive in a shorter period of time. The introduction section of an Employee Handbook will answer these questions: \u201cWhat do we do that sets us apart?\u201d \u201cHow did the company get here?\u201d \u201cWhat are we passionate about?\u201d \u201cHow can I, as a new hire, become a part of this culture?\u201d The introduction section sets the standard for the employment relationship in general, and provides a guidepost for the remaining policies communicated in the handbook.<\/p>\n
\nA well-written handbook provides employees with a clear understanding of their responsibilities. The handbook also serves as a compass for the organization\u2019s policies and procedures. For example, it advises employees what the procedures are for requesting time off or a vacation. It advises employees whom they should contact when they have an unscheduled absence (and what the timing should be). It tells employees whom to go to if they have questions about any of the specific policies in the handbook.\u00a0 The handbook also communicates an employee\u2019s general responsibilities regarding safety, timekeeping, reporting, and so on. By providing this clear, accessible information, handbooks ensure companies continue moving in the right direction.<\/p>\n
\nAn employee handbook clarifies company objectives and leadership styles, as well as management best practices, to foster healthy management-employee relationships. It also outlines logistics, such as timekeeping requirements, hours of work, pay periods, and so on. Further, a complete employee handbook advises employees of their various entitlements to federal and state leaves, such as FMLA<\/a> or Jury Service Leave. These clearly communicated policies help to eliminate confusion and inconsistencies that result when handbooks are silent on these topics.<\/p>\n
\nNo policy is effective if it is practiced inconsistently. A handbook will accurately communicate your organization\u2019s policies regarding employment, conduct and behavior, compensation, and other policies and procedures your organization follows. Most importantly, managers can refer to the handbook when answering questions or making decisions regarding your policies, and ensure their answers and actions are consistent with your policies and best practices.<\/p>\n
\nDoes your organization offer vacations, 401k, health insurance, paid parental leave, or other benefits to employees? Make sure they know about these policies and the eligibility requirements by communicating them in the handbook. A robust benefits package can help you retain your best and brightest employees, so be sure they know about your full suite of offerings by communicating these in the handbook.<\/p>\n
\nNo matter what state you do business in, or how many employees you have, you will be subject to state and federal employment laws. Your handbook not only communicates these various entitlements and obligations to employees, but is useful in demonstrating that your organization strives to be compliant with these regulations. For example, if your employee is called away to active-duty military service, you will want to be sure they understand their rights and obligations when communicating their need for leave to you. Your Military Leave Policy should clearly define these parameters to the employee. Similar policies should communicate rights and obligations regarding state disability leaves, federal FMLA leave, and other government mandates.<\/p>\n
\nUnfortunately, employers should consider it a matter when, and not if, they will face a lawsuit or similar challenge from a current or former employee. When this happens, one of the most useful documents you can provide your attorney or third party investigator will be a copy of your handbook. A thorough and compliant employee handbook will help to show that the organization exercised \u201creasonable care\u201d towards its employees. The employee\u2019s signed acknowledgement page will show that the employee had an opportunity to familiarize themselves with the organization\u2019s policies, a chance \u00a0to ask related questions, knew whom they could turn to for help within the organization, and agreed to follow the terms and conditions of employment set forth by the organization.<\/p>\n
\nUltimately, you want employees to feel comfortable turning to a trusted member of management for help when they want to report workplace violations, get workplace-related assistance, and get answers to any other questions they may have. The alternative is for them to turn to an outside third party, like the EEOC<\/a> or DOL<\/a>, which could trigger a costly and time-consuming investigation. When a handbook not only outlines one or two management individuals for an employee to turn to in these situations, but also designates another individual to turn to in the event the employee disagrees with the first decision, they are more likely to keep their complaints in-house, and this is a good thing for employers.<\/p>\n