Recordkeeping Requirements for Employers

According to the Fair Labor Standards Act (FLSA), employers – including household employers – are required to keep records on wages, hours, and other items as specified by DOL recordkeeping regulations. No particular form is required, but certain identifying information about the employee and data about the hours worked and the wages earned is required by the FLSA. The law requires this information to be accurate. Recordkeeping requirements for employers include the following:

1. Employee’s full name and social security number.
2. Address, including zip code.
3. Birth date, if younger than 19.
4. Sex and occupation.
5. Time and day of week when employee’s workweek begins.
6. Hours worked each day.
7. Total hours worked each workweek.
8. Basis on which employee’s wages are paid (e.g., “$9 per hour”, “$440 a week”, “piecework”)
9. Regular hourly pay rate.
10. Total daily or weekly straight-time earnings.
11. Total overtime earnings for the workweek.
12. All additions to or deductions from the employee’s wages.
13. Total wages paid each pay period.
14. Date of payment and the pay period covered by the payment.

Payroll records should be kept for at least three years; wage computation records, such as time sheets, work schedules, and changes in wages, should be kept for two years.

For more information, please contact GTM’s Household Employment Experts at (888) 432-7972.